NORTH BANNOCK FIRE DISTRICT

REGULAR MEETING MINUTES

NBFD Fire Station – 444 E. Chubbuck Road

December 8, 2022 @ 5:30pm

1. OPEN MEETING - The meeting was opened by Commissioner Shell at 5:30pm

2. ROLL CALL - Commissioner Shell, Commissioner Curtis, Secretary Metz, Chief Brood, and John Avilla-Lua with the Firefighters Association appeared in person. Commissioner Johnson appeared via Google Meet.

3. ACTION ITEMS:

   1. Approval of agenda - Commissioner Curtis made a motion and was seconded by Commissioner Johnson to approve the agenda. The motion passed unanimously.

   2. Swearing In of new Board Secretary - Commissioner Shell swore in Janell Metz as the new Board Secretary. 

   3. Approval of minutes of November 10, 2022 regular meeting - Commissioner Curtis made a motion and was seconded by Commissioner Johnson to approve the agenda. The motion passed unanimously.

   4. Approval of minutes of November 10, 2022 executive session - Commissioner Curtis made a motion and was seconded by Commissioner Johnson to approve the agenda. The motion passed unanimously.

   5. Approval of minutes of November 18, 2022 special meeting - Commissioner Curtis made a motion and was seconded by Commissioner Johnson to approve the agenda. The motion passed unanimously.

   6. Approval of minutes of November 18, 2022 executive session - Commissioner Curtis made a motion and was seconded by Commissioner Johnson to approve the agenda. The motion passed unanimously.

   7. Approval of minutes of December 2, 2022 special meeting - Commissioner Curtis made a motion and was seconded by Commissioner Johnson to approve the agenda. The motion passed unanimously.

   8. Approval of minutes of December 2, 2022 executive session - Commissioner Curtis made a motion and was seconded by Commissioner Johnson to approve the agenda. The motion passed unanimously.

4. TREASURER’S REPORT & ACTION ITEMS

   1. Bank account statement balances - 

      1. Idaho Central Credit Union - Checking $620,794.07; Savings $40,126.32

      2. Connections Credit Union - Checking $0; Savings $25

   2. Approval of monies received - Commissioner Curtis made a motion and was seconded by Commissioner Johnson to approve the monies received. The motion passed unanimously.

      1. Rental Income - $400.00

      2. Taxes Received - $11,905.76

      3. Interest Received - $80.66

   3. Authorization of payment of fire district invoices - Commissioner Curtis made a motion and was seconded by Commissioner Johnson to approve the payment of district invoices. The motion passed unanimously.

      1. Payroll/Taxes/Benefits - $1,737.66

      2. Accounting Services - $197.50

      3. Legal Services - $360.75

   4. Authorization of payment of fire department invoices - Commissioner Curtis made a motion and was seconded by Commissioner Johnson to approve the payment of fire department invoices. The motion passed unanimously.

      1. Facility Maintenance - $340.00

      2. Vehicle Equipment - $8,710.00

      3. Uniforms - $2,295.00

   5. Approval of auto pay invoices - The Idaho Power invoice in the amount of $128.31 was not for the station. That invoice will be given to Dykman Construction. Upon the removal of that invoice the new total of Auto Pay invoices came to $844.95. Commissioner Curtis made a motion to approve the edited total of $844.95 and was seconded by Commissioner Johnson to approve the auto pay invoices. The motion passed unanimously.

      1. Idaho Power - $177.00

      2. City of Chubbuck - $329.95

      3. Intermountain Gas - $338.00

   6. Approval of credit card charges - Commissioner Curtis made a motion and was seconded by Commissioner Johnson to approve the credit card charges. The motion passed unanimously.

      1. Uniforms - $477.69

      2. Training Meal - $214.28

      3. Facility Maintenance - $184.16

      4. Fuel - $425.45

      5. Vehicle Maintenance - $75.16

      6. Volunteer Benefits - $800.00

   7. Additional Information From Treasurer

      1. On December 2nd the paperwork was completed for the state controller's office for our annual government local government registry. I need to upload the finalized audit.

      2. Commissioner Curtis ordered himself a new card through ICCU due to his being lost. 

      3. Commissioner Curtis will also order Board Secretary, Janell Metz, a Credit card with a $500 limit. 

      4. Todd Ramirez’s, previous Board Secretary, Card will be canceled. 

5. FIRE CHIEF’S REPORT

   1. In the month of November, we had 3 calls for service, 1 EMS assist call, 1 gas leak, and 1 chimney fire. 

   2. We currently have 22 volunteer members 

   3. Radios: Day wireless has the 6 portables and is in the process of programming them. The two mobiles and Bendix Kings are still unavailable but ordered hopefully. 

   4. Public relations: We attended Christmas in the Night Time Sky - Toys for Tots fundraiser. 

6. TRAINING REPORT

   1. Fire: Nozzle forward training with hose lays. PPE/SCBA challenge course. 

   2. EMS: Airway training 

   3. Special Training: we had Dr. Crawford and her team come in for an 8 hour training session in regards to firefighter PTSD.

7. FIREFIGHTERS ASSOCIATION - John Avilla-lau attended on behalf of the Firefighters Association. 

   1. They are very appreciative of the awards ceremony and the new coats that they were given. Everything else is going well.

8. DISCUSSION & ACTION ITEMS:

   1. Status of building a second station - 

      1. The attorney office, White and Peterson, have been slow with getting the necessary information to us. They have been spending a lot of time investigating the Idaho Constitution. They promised they would have something for us within one week. Commissioner Johnson made a motion that if we have not heard from them within one week, by December 15, 2022, that we send a letter terminating and suspending his services for this project. Commissioner Curtis Seconded the motion and it passed unanimously. 

      2. Chief would like to get the second station project moving. Stated that it is hurting the morale with the volunteers and also that we have promised the taxpayers. 

      3. Building plans are finalized with keeping the roof line the same elevation for the whole building. 

      4. Discussion of paving and curbing. Chief Brood will work on getting bids for the work. The plan will be to do curbing and gutter as there has never been any discussion of needing sidewalks. Looking at 7in paving due to the weight of the trucks. 

      5. Floor heating - Chief Brood would like to put a system in that would heat the floors that would also help with the heating of the building. Everyone is in agreement that it would be nice; however, there is a concern of what it will cost. Chief Brood will work on getting estimates. It was decided that it would be best to have a 3ft apron to keep the snow melted away from the building. 

      6. Chief Brood was also advised that the sewer line will be approximately 1,000 feet as they are getting all of the utilities planned out. 

      7. Other station items that will be needed include: Desks, furniture, turn out racks, exhaust removal system, turnout washers as well as a SCBA fill station. - rough estimate on these items would be between $100,000 to $300,000 - Chief Brood will continue getting estimates. 

   2. Status of the Public Information Officer - Cami Farnsworth has accepted the position. 

   3. Discussion on District equipment

      1. The Water tender is back from the shop and has been winterized as well as T-24 and B-12 due to lack of inside storage. 

      2. At the last meeting it was decided that we would sell the 2000 International water tender from Canada. Chief is still working on securing the title with the state as the county does not handle emergency vehicles registrations any more. Once that is complete he will have Brindlee Mountain Fire Apparatus broker the truck for us. 

      3. We are still utilizing the T-24 until we secure or make plans for another water tender.  

9. PUBLIC COMMENT - No one from the public attended the meeting. 

10. NEW BUSINESS

    1. Discuss County fire construction permits

       1. Planning and zoning issues, multiple problems with fire construction permits, they approve a driveway variance from 20’ which is the code they adopted to 12’ wide for a homeowner and and now they want Chief Brood to sign off on it. UPDATE: Chief had a lengthy conversation with Chase at planning and zoning about them hiring another inspector to handle the majority of the county fire permits. In our discussion we will need the county fire chiefs/commissioner’s to sign off with some stipulations in regards to commercial and new subdivision developments. 

    2. Discussion on Idaho Fire Commissioners Association

       1. Wes is still waiting on a packet that he requested for informational purposes. Commissioner Curtis motioned that we should add this to the agenda for next month. It was seconded by Commissioner Johnson and it passed unanimously. 

    3. Discussion on placing an ad for assistant fire chief

       1. Chief Brood is requesting to be allowed to reinstate the position of Assistant Fire Chief. It will help share the workload amongst himself and his staff.

       2. The current requirements for the position are 5+ years of fire experience as well as certifications that coincide with that position. They will oversee the operations and training of the department staff. It will pay $20,000 per year. 

       3. The board would like to see more details on the job description; However, the motion was made by Commissioner Johnson that we post the ad to gather more information on what is out there and the market. It was seconded by Commissioner Curtis and passed unanimously. 

11. ADJOURNMENT - Commissioner Curtis made a motion and was seconded by Commissioner Johnson to close the meeting. The motion passed unanimously and the meeting closed at 6:20pm. 

Respectfully Submitted,

Janell Metz, Board Secretary